CHAPTER I. GENERAL PROVISIONS

Article 1. The regulations are established in accordance with the Provisions on the Administration of Students in Regular Institutions of Higher Education (2017 Revision) (Order No. 41), the Guidelines on Student Hostels in Higher Education Institutions issued by the Department of Education of Guangdong Province, and the Regulations on Disciplinary Action for Students. The purpose of the regulations is to maintain campus order, provide residents with safe, healthy, and orderly living environments, and safeguard the legitimate rights and interests of students and the university.

Article 2. The hostel management, as an integral component of students' daily lives and academic development, adheres to the principle of cultivating virtue and talent, aligning with the liberal arts education philosophy. It is dedicated to establishing a secure, orderly, harmonious, environmentally friendly, clean, and comfortable residential environment that is conducive to residents' daily living and academic pursuits.

Article 3. The regulations apply to the hostel services and management for full-time undergraduate students, exchange students, and visiting students (hereinafter collectively referred to as "residents") enrolled at Beijing Normal-Hong Kong Baptist University (hereinafter referred to as "the University").

CHAPTER II. MANAGEMENT AUTHORITIES AND RESPONSIBILITIES

Article 4. The hostel management is coordinated by the University through collaboration among relevant departments or offices. The Student Affairs Office (hereinafter referred to as the "SAO") is responsible for the hostel resource management, room allocation, resident accommodation standards, and cultural development within residential halls. The Estates Management Office (hereinafter referred to as the "EMO") is responsible for property maintenance and public safety matters. The Student Disciplinary Committee (hereinafter referred to as the "SDC") shall adjudicate disciplinary actions against residents who violate the regulations.

CHAPTER III. CHECK-IN & CHECK-OUT

Article 5.  Check-In

5.1. In principle, students with valid enrollment status shall live on campus.  

5.2. The residential period for each academic year spans 10 months, beginning on the registration day and ending on the last day of the academic year.  

5.3. The hostels are designated exclusively for the residential use of registered students. Any other use is strictly prohibited.

5.4. Students shall sign the Residency Agreement of Beijing Normal-Hong Kong Baptist University and strictly comply with the stipulated residential terms and hostel regulations.

Article 6.  The hostel resources are managed and allocated by the University. Residents shall coordinate with the arrangements and necessary allocations in accordance with the University's operational requirements.

Article 7.  Room Allocation

7.1. Residents shall comply with the hostel regulations. The following behaviours are strictly prohibited:

(a) Occupying or exchanging hostel rooms or beds without authorization;

(b) Refusing other residents access to vacant beds allocated by the University;

(c) Renting or lending hostel rooms or beds;

(d) Utilizing room allocation for personal gains.

For any violation of the above regulations, the University will take actions according to the severity of the case.

7.2. If a resident's misconduct or improper habits negatively impact others, the University reserves the right to implement necessary interventions based on the circumstances, with which residents shall coordinate.  

7.3. Residents requesting a room transfer shall submit an application to SAO, which will handle the application in accordance with prevailing hostel transfer policies and procedures.

Article 8.  Check-Out

 8.1. Graduating residents shall check out within the specified time frame and complete the check-out procedures. Residents shall comply with the regulations, leave the campus in an orderly manner, protect public property, and remove all personal belongings.

 8.2.  Residents who need to check-out due to academic suspension, exchange programmes, or other similar circumstances shall vacate rooms and remove all personal belongings within the specified time frame. Those wishing to retain their beds shall submit a retention application to SAO. During the retention period, residents are not allowed to stay in the hostel room, and occupancy may resume only after resumption of studies. Residents who are terminated to study due to transfer, withdrawal, completion, or dropping out shall follow the graduation check-out procedures.

8.3.  Upon check-out, residents shall compensate the University for lost or damaged facilities at replacement cost. Should a resident fail to complete the check-out procedures or vacate rooms within the specified time frame, the University reserves the right to take necessary measures to reclaim the room and charge all related costs and losses to the resident.

CHAPTER IV. HOSTEL MANAGEMENT

I. Hostel Order

Article 9.  Hostel Access Management

9.1. The hostel's opening hours are from 06:00 to 24:00 daily.

9.2. Residents shall access the hostel exclusively through the facial recognition system, campus card authentication, or other authorized methods. Unauthorized access attempt is strictly prohibited.

9.3. The hostel's closing hours are from 00:00 to 06:00 daily. In principle, residents shall not leave the hostel during the period.

9.3.1. Residents returning late shall present valid identification (such as student ID card, national ID card, or campus card) to the hostel management staff and complete the late-return registration.  

9.3.2. SAO will take corresponding administrative measures based on the records of late returns, including, but not limited to, the following measures:

9.3.2.1. Issuing reminders;

9.3.2.2. Conducting meetings with the resident concerned;

9.3.2.3. Notifying the resident's parents or guardians.

Article 10.  Off-Campus Stay  

10.1. In principle, residents shall not live off campus. For temporary stays during weekends, holidays, or for other legitimate reasons, residents shall complete a written registration at the hostel management office. This registration is solely for record-keeping and does not constitute approval.

10.2. If there is a record indicating that a resident has not stayed overnight in the hostel on days other than weekends and national statutory holidays, SAO will take corresponding administrative measures based on the circumstances of the absence, including, but not limited to, the following measures:

10.2.1. Issuing reminders;

10.2.2. Conducting meetings with the resident concerned;

10.2.3. Notifying the resident's parents or guardians.

 Article 11.  Quiet Hours

The period from 00:00 to 06:00 is designated as quiet hours. Residents shall maintain a quiet environment and avoid making noise during the period.

Article 12.  Hostel Visitation

12.1. The following two daily periods are permitted for a visit:  

The first period: 11:00-13:00 (Visitors must depart by 13:00);  

The second period: 17:00-20:00 (Visitors must depart by 20:00).

12.2. To ensure that visits do not disrupt residents' daily life in the hostel, the visiting times are limited to one hour (with no more than 30 minutes allotted for visits from the opposite gender).

12.3. Residents to be visited shall verify the identity of the visitors from other hostels through the hostel management staff and complete the visitor registration at the lobby.

12.4. Residents who have been visited are responsible for reminding the visitors to comply with the hostel regulations and their conduct.  

12.5. Hosting visitors in the hostel after the visiting hours is prohibited. The hostel management staff reserves the right to ask visitors to leave.  

12.6. Residents shall not permit others to stay overnight in their rooms, nor shall they stay overnight in other residents' rooms.

Article 13.  Hostel Facilities

13.1.  Residents shall keep their rooms and surrounding areas clean and tidy ensuring that all facilities are well-maintained and used appropriately. Residents shall properly use and safeguard the hostel furniture, facilities, and equipment. The following actions are prohibited:

(a) Defacing, damaging, or dismantling facilities without authorization;

(b) Unauthorized modifications or alterations to the positions or functions of facilities.

Violators responsible for causing damage will be required to compensate for losses and/or restore the affected facilities to their original condition.

13.2. Upon check-in, residents shall check all room facilities using the provided checklist. Any discrepancies or damages identified should be reported through the online maintenance request system. Residents are required to coordinate with the maintenance or repair staff.

Article 14.  Key Usage

14.1. To temporarily borrow a room key, residents shall present a valid form of identification such as a student ID card, national ID card or campus card, at the hostel management office and complete the borrowing procedures. The key shall be returned on time.

14.2. Residents are prohibited from the following actions:  

(a) Lending room keys to others;

(b) Duplicating keys or replacing locks without authorization.

Article 15.  Room Inspection

To maintain good order and safety in the hostels, the hostel management staff may patrol or inspect the rooms. Meanwhile, they may enter any room without prior notice in emergencies to enforce the hostel management regulations.

Article 16.  Posting Promotional Materials

Posting notices, leaflets, or posters for activities or parties within the hostel area is prohibited without prior approval from the relevant management department. Such postings shall comply with the Regulations of Beijing Normal-Hong Kong Baptist University on Student Poster Management.

II. Hostel Safety Management  

 Article 17.  Public Safety

17.1. Residents shall enhance their safety awareness, familiarize themselves with the locations of fire exits, master evacuation skills, and comply with fire safety and public security laws and regulations.

17.2.  Residents shall properly maintain fire safety equipment and ensure unobstructed evacuation routes. In non-emergency situations, any unauthorized use or interference with fire safety facilities, including, but not limited to, touching, covering, or obstructing smoke detectors, sprinkler heads, or other critical devices, is strictly prohibited. Personal items, such as shoe racks, bicycles (including e-bikes, and self-balancing scooters), fitness equipment or similar items shall not be placed in public areas, including evacuation routes, areas adjacent to fire safety facilities, stairwells, and room entrances.

17.3.  Private electrical wiring and the illegal use of communal electricity resources is prohibited. Charging electric vehicle batteries within the hostels is prohibited.

17.4.  All fire-related activities within the hostels are strictly prohibited, including, but not limited to, the ignition of fireworks or firecrackers, burning of items, lighting of candles, use of open flames and cooking.

17.5.  The storage of flammable, explosive, toxic, corrosive, radioactive, or other hazardous materials in the hostels is prohibited.

17.6.  Placing heavy or unstable objects on balcony railings, windowsills, or other exterior edges is prohibited. Throwing objects from a height in the hostel is prohibited.

17.7.  Entering restricted areas (such as roof terraces, high/low-voltage electrical rooms, pipe shafts, or water tank rooms) is prohibited without prior authorization.

17.8.  Residents shall immediately report fires emergencies, safety hazards, or suspicious persons to the hostel management staff or call the police directly. In cases of witnessing or experiencing serious unlawful acts including violence, theft, or fraud, residents shall promptly notify the Campus Security Office or call the police.

17.9.  Residents diagnosed with or suspected of having infectious diseases as stipulated in the Law of the People's Republic of China on Prevention and Control of Infectious Diseases shall report to the Medical and Health Education Office and coordinate with mandatory accommodation adjustments.

  Article 18.  Electrical Appliances

18.1.  The use of induction cookers, rice cookers, washing machines, electric ovens, or any other appliances not approved by SAO (hereinafter referred to as "unauthorized electrical appliances") is prohibited in hostel rooms. The University reserves the right to dispose of unauthorized electrical appliances.

18.2.  The following electrical appliances may be used in hostel rooms:

18.2.1. Refrigerators with a capacity of less than 100 liters;

18.2.2. Electric kettles with a rated power below 800 watts.

Residents shall submit an application to SAO for approval at least one working day in advance before using the aforementioned electrical appliances, which are certified by the national quality control authorities.

If unauthorized electrical appliances are discovered, SAO reserves the right to temporarily confiscate and record them. The University is not responsible for any loss or damage to confiscated electrical appliances, unless such loss or damage is caused by the staff's negligence. Residents shall collect the electrical appliances within the specified time frame. The University reserves the right to dispose of unclaimed appliances after the specified time frame.

Article 19.  Personal Belongings  

19.1.  Residents shall lock doors and windows when leaving rooms to ensure the safety of personal belongings. Valuables, cash, and identification documents shall be stored securely. Residents shall register with the hostel management staff when removing large items from hostel rooms. Any theft incidents shall be reported immediately to the hostel management staff or the police.

19.2.  Residents are prohibited from engaging in fraud, theft, or using others' belongings without permission.

19.3.  The University shall not be liable for any loss or damage to personal items in hostel rooms, except where such loss or damage is directly attributable to the gross negligence of the University or its staff.

Article 20.  Cyber Security

20.1.  When using the Internet, residents shall comply with the relevant laws and regulations of the nation or the University. Illegal actions that may endanger national security, disclose state secrets, and disrupt network order are strictly prohibited.

20.2.  Residents shall not produce, browse, copy, or disseminate information related to national security or pornography.

20.3. Posting illegal information or disinformation online is prohibited.

20.4.  Posting negative comments about others or disclosing others' privacy online is prohibited.

20.5. Residents should manage their time reasonably when using the Internet to avoid disturbing other residents.

 Article 21.  Codes of Conduct  

21.1.  Residents shall respect one another, maintain unity and friendliness, uphold hostel orders, protect public facilities, and enhance civic awareness. They shall adopt measures to conserve water and electricity, turn off electronic devices promptly, maintain room cleanliness and tidiness, and dispose of rubbish properly to foster a civilized, green, clean, and orderly living environment.

21.2.  Residents shall dress appropriately and behave courteously in the hostel's public areas, which include but are not limited to corridors, common rooms, self-study rooms, and laundry rooms. Running, chasing, horseplay, or any other actions that could endanger personal or others' safety are strictly prohibited.

21.3.  Smoking including the use of e-cigarettes, is prohibited in the hostels.

21.4.  Bringing pets or animals into the hostels is prohibited.

21.5.  Commercial activities within the hostels are prohibited.

21.6.  Residents shall not engage in skateboarding, rollerblading, ball games, or other high-intensity physical activities in public areas, including, but not limited to corridors and stairs. Excessive noise source within the hostel is strictly prohibited. Prohibited noise sources include, but are not limited to, the use of loud audiovisual devices, playing musical instruments, or any other behaviors that may disturb others.

21.7.  Possessing or storing prohibited items such as, alcohol, tobacco products or pet pet-related articles or similar items, within the hostels is prohibited.

21.8.  Possessing or storing illegal drugs, controlled knives, firearms, lethal police weapons, or shooting instruments in hostel rooms is strictly prohibited.

21.9.  Participation in pyramid schemes, cults, feudal superstitions, unauthorized religious activities, or any other behaviour that damages the image of university students or violates the social order and morality is strictly prohibited.

21.10.  Engaging in or committing acts of bullying including, but not limited to, physical bullying, verbal bullying or cyberbullying is strictly prohibited.

21.11.  Drinking alcohol, provoking disturbances, engaging in physical altercations, or any other behaviour that endangers personal safety or disrupts the hostel order are strictly prohibited.

21.12.  Gambling, drug use, medication misuse, and any other illegal activities or behaviors harmful to health are strictly prohibited.

Article 22.  Cooperation with Investigations

Residents shall provide full cooperation during investigations into any violations of the hostel regulations. Should a resident's conduct be suspected of breaching public security regulations or constituting a criminal offense, the University shall directly refer the case to public security authorities for legal proceedings.

Ⅲ. Public Area Management

Article 23.  The public areas within the hostel are accessible to all residents. These areas include, but are not limited to, common rooms, laundry rooms, corridors, room entrances, stairs, and self-study rooms. When in the public areas, residents shall comply with all applicable regulations. Storage of personal belongings, movement of others' belongings without permission, or improper disposal of personal waste in the public areas is prohibited.

Article 24.  Common rooms in the hostel are designated solely for simple cooking purposes. Residents shall immediately clean and restore them to their original condition after use. Personal appliances, cooking utensils, food, or other belongings used in the common rooms shall be removed promptly before leaving. For temporary storage, items must be clearly labeled and stored in the designated cabinets. The University will periodically dispose of unclaimed appliances, cooking utensils, expired/spoiled food, flavorings, and related items to maintain tidy, orderly, and safe common rooms.

Article 25.  Residents shall ensure safe operation of appliances in common rooms. Operating appliances unattended is strictly prohibited. Appliances shall be powered off immediately after use.

Article 26.  The University shall provide laundry and drying equipment, along with other related devices for residents. Residents shall comply with laundry facility operating guidelines and retrieve washed items immediately after cycle completion.

Article 27.   Residents using the public drying areas shall hang clothes in designated zones and promptly collect them to ensure the cleanliness and orderliness of the areas.  

Article 28.  Residents shall comply with all applicable regulations when using self-study rooms. To prevent loss or damage, personal belongings shall be properly safeguarded, and all such belongings shall be removed upon departure. Occupying seats with personal belongings is prohibited.

Article 29.  The use of extension sockets or any electronic appliances that may pose fire hazards is strictly prohibited in public areas. Residents shall promptly report malfunctioning equipment in these areas through the online maintenance request system.

CHAPTER V. HANDLING FOR VIOLATIONS

Article 30.  Handling Procedures for Violations

Residents who have breached the hostel regulations shall be subject to administrative measures imposed by SAO, commencing with verbal reminders and written notices. If necessary, such cases shall be referred to the SDC for further disciplinary action.

Article 31.  This procedure is implemented in accordance with Section 4 of the Regulations on Disciplinary Action for Students: A student who violates any provision shall be given disciplinary action in accordance with this regulation. The regulations cover internships, field work and other officially sanctioned University activities.

The Student Disciplinary Committee may recommend such action as:

4.1.Oral warning (with written records) (duration: 6 months);

4.2.Written warning (duration: 6 months);

4.3.Serious written warning (duration: 6 months);

4.4.Demerit recording (duration: 12 months);

4.5.Academic Probation (duration: 12 months);

4.6.Academic Dismissal;

4.7.Other disciplinary actions decided by the SDC.

Any student who violates the laws or regulations of the state or local government shall, in light of the circumstances, be given appropriate disciplinary action.

Article 32.  SAO shall document any violations committed by residents within the hostel premises. Such records shall serve as a reference for evaluating residents' overall performance during their academic tenure, and may impact decisions pertaining to scholarship awards, graduation assessments, and eligibility for recommendation to join the Communist Party of China.

CHAPTER VI. SUPPLEMENTARY PROVISIONS

Article 33.  Regulation Amendment

The Hostel Regulations of Beijing Normal-Hong Kong Baptist University shall be amended by the University in response to prevailing operational needs.

Article 34.  The University reserves the right to interpret the hostel regulations.

Article 35.  The regulations shall come into effect on September 8, 2025. Upon implementation, the original Rules on Student Hostel Management of Beijing Normal University - Hong Kong Baptist University United International College (UIC) shall be repealed simultaneously. In case of any discrepancy between these regulations and other relevant regulations, the provisions stipulated herein shall prevail.

Article 36.  Hostel management for postgraduate students shall be implemented in accordance with these regulations.

The Hall Student Committee , commonly known as the "Hall Committee," is a student-led organization founded on the principle of self-governance. It aims to promote interactions among residents, nurture a strong sense of community, elevate student welfare, diversify hall life experiences, and reinforce the belonging among residents within the residential halls of Beijing Normal - Hong Kong Baptist University (BNBU).

As the official student governing organization for each residential hall, the Hall Student Committee operates under the BNBU Students' Union. Committee affairs are handled strictly in line with the constitution, utilizing democratic processes such as hall-wide elections, general assemblies, and the Executive Committee. It may establish sub-committees as needed to support its operations. Annual transitions are held at the end of each academic year to ensure continuity of the committee's work.

To ensure safety, cleanliness and orderly utilization of common rooms, these regulations are hereby established and shall take effect immediately upon publication:

I. Electrical Appliance Guidelines

1. The "user-responsible" principle applies; compensation is required for any damage to public property.

2. Only light meal heating and tea breaks are permitted. Cooking that produces smoke or oil fumes is prohibited.

3. Turn off appliances when leaving to prevent unnecessary operation.

4. Strictly follow the manufacturer’s safety instructions for electrical devices.

5. Unauthorized power extensions or circuit modifications are strictly prohibited.

6. Keep appliances away from water sources and ensure proper ventilation space.

II. Space Maintenance

1. After use, users must:

o Remove personal belongings and trash.

o Restore tables and chairs to their original positions.

o Turn off water, electricity, doors, and windows.

2. Maintain a quiet environment.

III. Air Conditioning Usage

To support energy conservation, the air conditioning system shall be activated only when: Indoor temperature reaches 26°C or above at summer or Indoor temperature falls to 20°C or below at winter. The temperature setting is no lower than 25°C, and doors and windows must be closed while the AC is in use.

IV. Safety Rules

1. Do not obstruct or damage:

o Firefighting equipment

o Emergency lights

o Escape route signs

2. No personal items may be posted on walls, doors, or windows.

V. Equipment Maintenance Reporting

Report malfunctions immediately via:
[Enterprise Maintenance] → [Workspaces] → [Scan for support]

VI. Violation Handling

Unauthorized removal of public or others’ property will be treated as theft.

Common spaces are our shared home—let’s maintain them together!

Note: The Student Affairs Office reserves the right of final interpretation and amendment of these regulations.

Students’ Learning Communities Development Team
Student Affairs Office
September 2017

To ensure academic order and maintain a clean, civilized, and healthy learning environment, these regulations are hereby established and shall take effect immediately upon publication:

1. Access Eligibility
Exclusive to residential students of this building for individual study purposes.

2. Priority of Use
No reservations for student organizations. Users must vacate promptly during scheduled hall events.

3. Silence Protocol
Maintain absolute quietness. Mobile devices must be silenced upon entry. Phone calls and noise-making are prohibited.

4. Seat Management
Seat reservation is forbidden. Personal belongings left unattended will be removed at the owner's risk.

5. Hygiene Standards
Eating, drinking, spitting, and similar acts are prohibited. Restore furniture arrangements and remove all personal items/trash before leaving.

6. Facility Preservation
Unauthorized relocation or modification of facilities is prohibited. Vandalism will incur compensation charges and disciplinary measures.

7. Electrical Compliance
Unauthorized appliances will be confiscated.

8. Closing Procedures
The last occupant shall secure all windows/doors and deactivate electrical systems.

9. Air Conditioning Guidelines
To support energy conservation, the air conditioning system shall be activated only when: Indoor temperature reaches 26°C or above at summer or Indoor temperature falls to 20°C or below at winter. The temperature setting is no lower than 25°C, and doors and windows must be closed while the AC is in use

10. Commercial Prohibition
Profit-oriented activities are strictly forbidden.

11. Violation Handling
The Student Affairs Office reserves the right to terminate violations and confiscate related items.

Note: The Student Affairs Office retains ultimate authority over the interpretation and amendment of these regulations.

Students’ Learning Communities Development Team
Student Affairs Office
March 2019